MINUTES
Special Meeting January 13, 2011

(These minutes are not intended to be a verbatim transcription of the proceedings and discussion associated with the business on the Commission’s agenda; rather, what follows is a summary of the order of business and general nature of testimony, Commission deliberation, and action taken.)

CALL TO ORDER/ROLL CALL/INTRODUCTIONS
Chairman Gover called the meeting to order at 9:01 am at the Redding Civic Center Council Chambers, 777 Cypress Avenue, Redding, CA. Commissioners Kehoe, Farr, Fust, Gover, and Haynes were present. Incoming Commissioner Patrick Jones was present as a member of the audience pending approval of his position by the City to replace Commissioner Dickerson. Commissioner Baugh was absent. Executive Officer Mickelson and Mary Hill were present as staff. Alternate Commissioners Morgan and Mathena were present as members of the audience.

PLEDGE OF ALLEGIANCE
Commissioner Haynes led the Pledge of Allegiance.

PUBLIC COMMENT
There was no public comment submitted.

MINUTES
The minutes of September 30, 2010 and October 14, 2010 were presented. By motions made and seconded (Fust, Haynes) the Commission approved the September 30, 2010 and October 14, 2010 minutes.

BUDGET & FISCAL AFFAIRS
Fiscal Year 2010-11 2nd Quarter Transaction Register
The Fiscal Year 2010-11 2nd Quarter Transaction Register was presented for review and adoption. Commissioner Haynes asked for clarification of the SPLITS listed in the Memo column for check #s 1473, 1474, 1490, and 1510. Ms. Mickelson explained that a SPLIT represents more than one account in the transaction, saying that check # 1474 were split between mileage and conference costs, and check # 1510 were split between software and tech support. Ms. Mickelson said a revised the Transaction Register would be rerun with the clarifications and emailed to Commissioner Haynes next week.
Ms. Mickelson also responded to Commissioner Haynes’s concern over check #s 1511, 1512, 1545, 1546, 1551, and 1552 from the Transaction Register. Ms. Mickelson said check #s 1511 and 1512 were pulled and rewritten, and that the remaining checks were posted after the first of the year. Commissioner Haynes asked about transaction #s 243, 244, and 245 and Ms. Mickelson responded that they are electronic transactions, not checks and due to personnel changes at the end of the year, a clearer Transaction Register will be forthcoming. The Commissioners agreed to approve a revised 2nd Quarter Transaction Register at the next meeting.

Consideration of Checking Account Statements
Ms. Mickelson presented the following bank statements: US Bank: three statements dated September 30, 2010, October 31, 2010, and November 30, 2010; Tri Counties Bank: four statements dated August 17, 2010, September 19, 2010, October 17, 2010, and November 17, 2010; and LAIF: three statements dated October 2010, November 2010, and December 2010. By motion made and seconded (Farr, Fust) the Commission approved the bank statements as presented.

Fiscal Year 2010-11 Mid-Year Budget Update
Ms. Mickelson presented the budget update and pointed out that many line items have 50% or more of funds remaining for the fiscal year. She mentioned that the budget is reflected through December 20, 2010, with a few transactions not included. By motion made and seconded (Kehoe, Gover) the Commission approved mid-year budget update as presented.

Naming of Budget Committee
Commissioner Gover recommended that they proceed with the people on last year’s commission: Commissioners Mathena, Baugh, and Farr. (No motion was raised??)

SPECIAL STUDIES AND REPORTS
Municipal Services Reviews:
Ms. Mickelson said their were no MSRs to present. The City of Anderson bumped the issue from their agenda and will be in the March agenda. In reviewing the Status Report she expected some of the items to be adopted in March.

CHANGES OF ORGANIZATION AND/OR REORGANIZATION
Report on Upcoming or Potential Proposals
The Executive Officer provided a brief report to the Commissioners regarding upcoming and expected proposals. Ms. Mickelson said no deposits were being made. This was an information item only. No action was taken.

OPERATIONS & ADMINISTRATION
OTHER BUSINESS
Analyst Position Opening
Ms. Mickelson pointed out that the position was advertised as part-time and the reason for Jessica Smith’s departure was due to a reduction in hours.

Naming of Final Interview Committee
Ms. Mickelson asked for volunteers to do a second interview with the final candidates for the Analyst Position opening. Commissioners Kehoe and Farr volunteered and Commissioner Gover said he would be an alternate interviewer.

OTHER BUSINESS
None was stated.

COMMISSIONER ANNOUNCEMENTS
Commissioner Farr mentioned he attended a meeting the previous evening regarding the City of Redding becoming a charter city. He asked Ms. Mickelson what the effect would be to LAFCO if Redding became a charter city. Ms. Mickelson said she would provide an answer at the next meeting.

Commissioner Haynes pointed out that she was aware of another annexation of a small parcel of land into the ACID in Anderson.

STAFF ANNOUNCEMENTS
Ms. Mickelson reiterated the importance of Patrick Jones being selected by the City.

In mentioning the CSDA/SDRMA workshop January 14, Ms. Mickelson stated that there was short notice given for this event and it may have been difficult for districts to attend. Commissioner Fust thanked Commissioner Haynes for a similar program that took place based on the Brown Act that requires training every two years. Commissioner Fust asked if that training counted as ethics training and wanted the CSDA training explained. Ms. Mickelson said training is available as Webinars through passwords. She said she could make passwords for these Webinars available next week.

The next Regular LAFCO Meeting will be held on Thursday, March 3, 2011 at the City of Anderson Council Chambers.

ADJOURNMENT
There being no further business, Chairman Gover adjourned the meeting at 9:31 am.

Respectfully submitted,

Amy K. Mickelson
Executive Director

Adopted MINUTES
Executive Committee Meeting – January 5, 2011

(This record is not intended to be a verbatim transcription of the proceedings and discussion associated with the business on the Committee’s agenda; rather, what follows is a summary of the order of business and general nature of testimony, Committee’s deliberation, and action taken.)

CALL TO ORDER/ROLL CALL/INTRODUCTION
Chairman Gover called the meeting to order at 10:00 am in the Shasta LAFCO office, 2516
Goodwater Avenue, Suite A, Redding, California.

Commissioners Present: Fust, Gover and Kehoe

Commissioners Absent: None

Staff Present: Executive Officer Mickelson

REVIEW OF AGENDA MATERIAL FOR REGULAR MEETING
The draft agenda for January 13, 2011 was presented by staff. Each item was reviewed and discussed.

After review of the agenda items, the Executive Committee directed staff to mail/post the agenda and materials as prepared.

ADJOURNMENT
There being no further business, Chairman Gover adjourned the meeting at 10:30 am.

Amy K. Mickelson Date
Executive Officer

MINUTES
Special Meeting October 14, 2010
(These minutes are not intended to be a verbatim transcription of the proceedings and discussion associated with the business on the Commission’s agenda; rather, what follows is a summary of the order of business and general nature of testimony, Commission deliberation, and action taken.)

CALL TO ORDER/ROLL CALL/INTRODUCTIONS
Chairman Gover called the meeting to order at 9:00 am at the Redding Council Chambers, 777 Cypress Ave, Redding, CA. Commissioners Baugh, Dickerson, Fust, Gover, Haynes, Kehoe and Webster were present. Executive Officer Mickelson and Clerk Smith were present as staff. Alternate Commissioner Morgan and Mathena were present as members of the audience.

PLEDGE OF ALLEGIANCE
Commissioner Kehoe led the Pledge of Allegiance.

PUBLIC COMMENT
There was no public comment submitted.

OPERATIONS & ADMINISTRATION
Possible Relocation of the LAFCO Office

At the September 30, 2010 LAFCO meeting discussion regarding the available office space and the Executive officer’s recommendation occurred. At that time Commissioner Haynes provided additional MLS listings to the Commission and it was determined that it was too difficult to make a decision at that time given the additional information to consider. The Commission directed a Committee, comprised of Chairman Gover, Commissioner Baugh and the Executive Officer, to further investigate other potential properties that would meet the needs of LAFCO and report the findings back to the full Commission.

Ms. Mickelson stated that at the conclusion of the September 30, 2010 meeting, she met with two realtors and began to research the MLS listings provided by Commissioner Haynes. Additionally she extended negotiations with the two Goodwater properties shown on the summary report. Both were willing to freeze the 3% increase for the first two years of a three-year lease and to provide one month free rent with a three year lease signed.

Ms. Mickelson stated that she would still recommend the 2516 Goodwater (Suite A) property as the best option available and suggested that in the future LAFCO could possibly sub-lease office space if the right arrangement came alone. The agency would save approximately $11,500 over a three year period with

out any sub-lease situation. She reminded the Commission that each month this is delayed LAFCO will be paying an additional $302 per month in lease payments in order to remain at the current location.

Commissioner Baugh asked if the total savings excluded the cost of janitorial. Ms. Mickelson stated that based on the Commission’s discussion at the September meeting she had excluded the cost of janitorial. Commissioner Baugh stated his disappointment about not being able to find a lease that didn’t include any increases. He originally advised the Executive Officer that he would not be supportive of any lease that included a rate increase; however, taking into consideration the additional expense of staying at the current location he was ambivalent about a lease that included a rate increase.

Commissioner Haynes asked if LAFCO could sign a two year lease and revisit this item in the future. In response, Ms. Mickelson stated she researched properties based on a three year lease and many of the concessions the property owners were willing to make was due to the fact that a three year lease was being negotiated.

Commissioner Kehoe stated that he was supportive of the Goodwater location and was concerned that a sub-lease option was included in the lease. Ms. Mickelson stated that a sub-lease option had been verbally approved and she would see to it that it was included in the lease should the Commission decide to move forward.

Commissioner Fust supported the Goodwater location. Commissioners Webster and Dickerson concurred.

By motion made and seconded (Fust/Baugh) the Commission directed the Executive Officer to send a Thirty-Day Notice of Intent to Vacate 1737 Yuba Street, Suite B, dated October 15, 2020; to negotiate and sign a lease for 2516 Goodwater, Suite A; and to begin the proceedings to move the LAFCO office and all LAFCO storage materials to the 2516 Goodwater, Suite A location.

COMMISSIONER ANNOUNCEMENTS
There were no Commissioner announcements.

STAFF ANNOUNCEMENTS
The next Regular LAFCO Meeting will be held on Thursday, December 2, 2010 at the Redding Council Chambers.

ADJOURNMENT
There being no further business, Chairman Gover adjourned the meeting at 9:17 am.

Respectfully submitted,

Jessica Smith
Clerk to the Commission