MINUTES
Regular Meeting March 3, 2011

(These minutes are not intended to be a verbatim transcription of the proceedings and discussion associated with the business on the Commission’s agenda; rather, what follows is a summary of the order of business and general nature of testimony, Commission deliberation, and action taken.)

CALL TO ORDER/ROLL CALL/INTRODUCTIONS
Chairman Gover called the meeting to order at 9:01 am at the Anderson City Council Chambers, 1887 Howard Street, Anderson, CA. Commissioners Baugh, Farr, Kehoe, Yarbrough and Haynes were present.
Alternate Commissioner Morgan attended for Commissioner Fust. Executive Officer Mickelson and Mary Hill were present as staff. Alternate Commissioner Mathena was present as a member of the audience.

Ms. Mickelson extended a warm welcome to newly appointed Commissioner James Yarbrough. Alternate Commissioner Patrick Jones was not present.

PLEDGE OF ALLEGIANCE
Commissioner Kehoe led the Pledge of Allegiance.

PUBLIC COMMENT
There was no public comment submitted.

MINUTES
The minutes of January 13, 2011 were presented. By motion made and seconded (Haynes, Morgan) the Commission approved the January 13, 2011 minutes, with Les Baugh abstaining.

BUDGET & FISCAL AFFAIRS
Fiscal Year 2010-11 2nd Quarter Transaction Register
The Fiscal Year 2010-11 2nd Quarter Transaction Register was resubmitted for adoption and review.
Commissioner Haynes noted that check #1505 was missing and Ms. Mickelson responded that the check was written for rekeying locks for the new office. There being no further comments, Commissioner Baugh moved to approve this item and the remaining three items under Budget & Fiscal Affairs.

By motion made and seconded (Baugh, Farr) the Commission approved the Fiscal Year 2010-11 2nd Quarter Transaction Register, Fiscal Year 2010-11 3rd Quarter Register, Checking Account Statements, and Request to Transfer funds to Tri Counties Bank.

SPECIAL STUDIES & REPORTS
Municipal Services Review: City of Anderson Final Draft
Commissioner Morgan asked why sales tax information was not included in the report and Ms. Mickelson replied that the sales tax revenue was included in the general fund data.

Mark Teague, consultant with PMC, explained the purpose of having a Municipal Services Review and how this review could be used for Sphere of Influence expansion. Mr. Teague said he appreciated the format Shasta LAFCO suggested for the report.

Commissioner Baugh stated he enjoyed reading the report, and requested clarification on the following items in the report:

Page 11: Under Fire Protection: states that AFPD has two stations, but since one is essentially a warehouse, is two correct? After some discussion Mr. Teague and Commissioner Baugh agreed there should be one real station mentioned and a second station underway.

Page 12: In paragraph one Chief Dale Webb is mentioned, but will be retiring soon. Should this report publish names or just titles? After some discussion between the Commissioners they agreed the report should read “current (position name)”.

Page 13: Paragraph three mentions negotiation of a Community Facilities District, but this has not been approved yet, so it sounds as though they have approved this in advance. Ms. Mickelson responded that the report should not include references to a plan that is not currently adopted by the City.

Page 14: Under Parks and Recreation, the first sentence should read that the City maintains two parks, not three.

Page 21: Regarding the information under Regional Context/Impacts, did the Anderson City Council reject the study for the consolidation of the Fire Protection District? At this point, Anderson City Manager, Dana Shigley, approached the podium and confirmed that the Council did not approve a consolidation.

Page 24: In regards to the bullet points listed, is this considered a plan of action? Mr. Teague confirmed that is was, and Ms. Shigley added that the things listed are meant to be a long-term goal.

Page 25: With respect to the bullet point under Opportunities for Rate Restructuring, would this be considered a Brown Act violation? Ms. Mickelson responded that it would not be a violation.

Commissioner Kehoe complimented Mr. Teague and staff on the coherency of the report.

By motion made and seconded (Baugh, Farr), the Commission approved the City of Anderson Municipal Services Review.

CHANGES OF ORGANIZATION AND/OR REORGANIZATION
Report on Upcoming or Potential LAFCO Activity
Ms. Mickelson reviewed the staff report discussing potential LAFCO activity. She further noted that she has not heard anything on the ACID project that apparently involves an annexation to correct a boundary. Commissioner Haynes responded that they are in the process of preparing an environmental impact report. Ms. Mickelson added that they have not been notified of the CEQA process and that would be a requirement of the annexation.

Commissioner Baugh asked why Cottonwood FPD was missing from the report and Ms. Mickelson responded they have not given any indication to her that they were currently moving forward on their potential Sphere revision project.

OPERATIONS & ADMINISTRATION
Introduction of LAFCO Analyst
Ms. Mickelson introduced Marissa Jackson as the new LAFCO Analyst/Office Manager and thanked Commissioners Farr and Mathena for participating in the final interview process. Ms. Mickelson also thanked Mary Hill for her work the past couple of months.

OTHER BUSINESS
Form 700 Distribution
Following a general explanation of the form, Ms. Mickelson stated she is the filing officer for this process and reminded the Commissioners that this form is due to her no later than April 1st with an original signature, no photocopies (of signatures) could be accepted.

Notification of Nominations: 2011 Election for SDRMA Board of Directors
Ms. Mickelson explained that she included only an overview of this form in the packet due to the length of the document, but stated that if any of the Commissioners were interested in running for the SDRMA Board of Directors she would be glad to send along the full information to them. No Commissioners expressed interest.

COMMISSIONER ANNOUNCEMENTS
Commissioner Farr praised the success of SRDMA and CSDA since he has seen these organizations grow since their inception.

Commissioner Kehoe suggested that letters of appreciation be written to the City of Anderson and the City of Redding for use of their chambers for Commission meetings. He asked why the meetings are not held in Shasta Lake. Commissioner Farr responded that he expects to hold meetings in Shasta Lake in about four months because they are expanding their building; currently, there is no room to hold Commission meetings there and other meetings are taking place at that time.

STAFF ANNOUNCEMENTS
The next Special LAFCO Meeting will be held on Thursday, April 28, 2011 at 9:00 am with the location to be determined.

ADJOURNMENT
There being no further business, Chairman Gover adjourned the meeting at 9:43 am.

Respectfully submitted,

Amy K. Mickelson
Executive Officer, Acting Clerk to the Commission

MINUTES
Special Meeting January 13, 2011

(These minutes are not intended to be a verbatim transcription of the proceedings and discussion associated with the business on the Commission’s agenda; rather, what follows is a summary of the order of business and general nature of testimony, Commission deliberation, and action taken.)

CALL TO ORDER/ROLL CALL/INTRODUCTIONS
Chairman Gover called the meeting to order at 9:01 am at the Redding Civic Center Council Chambers, 777 Cypress Avenue, Redding, CA. Commissioners Kehoe, Farr, Fust, Gover, and Haynes were present. Incoming Commissioner Patrick Jones was present as a member of the audience pending approval of his position by the City to replace Commissioner Dickerson. Commissioner Baugh was absent. Executive Officer Mickelson and Mary Hill were present as staff. Alternate Commissioners Morgan and Mathena were present as members of the audience.

PLEDGE OF ALLEGIANCE
Commissioner Haynes led the Pledge of Allegiance.

PUBLIC COMMENT
There was no public comment submitted.

MINUTES
The minutes of September 30, 2010 and October 14, 2010 were presented. By motions made and seconded (Fust, Haynes) the Commission approved the September 30, 2010 and October 14, 2010 minutes.

BUDGET & FISCAL AFFAIRS
Fiscal Year 2010-11 2nd Quarter Transaction Register
The Fiscal Year 2010-11 2nd Quarter Transaction Register was presented for review and adoption. Commissioner Haynes asked for clarification of the SPLITS listed in the Memo column for check #s 1473, 1474, 1490, and 1510. Ms. Mickelson explained that a SPLIT represents more than one account in the transaction, saying that check # 1474 were split between mileage and conference costs, and check # 1510 were split between software and tech support. Ms. Mickelson said a revised the Transaction Register would be rerun with the clarifications and emailed to Commissioner Haynes next week.
Ms. Mickelson also responded to Commissioner Haynes’s concern over check #s 1511, 1512, 1545, 1546, 1551, and 1552 from the Transaction Register. Ms. Mickelson said check #s 1511 and 1512 were pulled and rewritten, and that the remaining checks were posted after the first of the year. Commissioner Haynes asked about transaction #s 243, 244, and 245 and Ms. Mickelson responded that they are electronic transactions, not checks and due to personnel changes at the end of the year, a clearer Transaction Register will be forthcoming. The Commissioners agreed to approve a revised 2nd Quarter Transaction Register at the next meeting.

Consideration of Checking Account Statements
Ms. Mickelson presented the following bank statements: US Bank: three statements dated September 30, 2010, October 31, 2010, and November 30, 2010; Tri Counties Bank: four statements dated August 17, 2010, September 19, 2010, October 17, 2010, and November 17, 2010; and LAIF: three statements dated October 2010, November 2010, and December 2010. By motion made and seconded (Farr, Fust) the Commission approved the bank statements as presented.

Fiscal Year 2010-11 Mid-Year Budget Update
Ms. Mickelson presented the budget update and pointed out that many line items have 50% or more of funds remaining for the fiscal year. She mentioned that the budget is reflected through December 20, 2010, with a few transactions not included. By motion made and seconded (Kehoe, Gover) the Commission approved mid-year budget update as presented.

Naming of Budget Committee
Commissioner Gover recommended that they proceed with the people on last year’s commission: Commissioners Mathena, Baugh, and Farr. (No motion was raised??)

SPECIAL STUDIES AND REPORTS
Municipal Services Reviews:
Ms. Mickelson said their were no MSRs to present. The City of Anderson bumped the issue from their agenda and will be in the March agenda. In reviewing the Status Report she expected some of the items to be adopted in March.

CHANGES OF ORGANIZATION AND/OR REORGANIZATION
Report on Upcoming or Potential Proposals
The Executive Officer provided a brief report to the Commissioners regarding upcoming and expected proposals. Ms. Mickelson said no deposits were being made. This was an information item only. No action was taken.

OPERATIONS & ADMINISTRATION
OTHER BUSINESS
Analyst Position Opening
Ms. Mickelson pointed out that the position was advertised as part-time and the reason for Jessica Smith’s departure was due to a reduction in hours.

Naming of Final Interview Committee
Ms. Mickelson asked for volunteers to do a second interview with the final candidates for the Analyst Position opening. Commissioners Kehoe and Farr volunteered and Commissioner Gover said he would be an alternate interviewer.

OTHER BUSINESS
None was stated.

COMMISSIONER ANNOUNCEMENTS
Commissioner Farr mentioned he attended a meeting the previous evening regarding the City of Redding becoming a charter city. He asked Ms. Mickelson what the effect would be to LAFCO if Redding became a charter city. Ms. Mickelson said she would provide an answer at the next meeting.

Commissioner Haynes pointed out that she was aware of another annexation of a small parcel of land into the ACID in Anderson.

STAFF ANNOUNCEMENTS
Ms. Mickelson reiterated the importance of Patrick Jones being selected by the City.

In mentioning the CSDA/SDRMA workshop January 14, Ms. Mickelson stated that there was short notice given for this event and it may have been difficult for districts to attend. Commissioner Fust thanked Commissioner Haynes for a similar program that took place based on the Brown Act that requires training every two years. Commissioner Fust asked if that training counted as ethics training and wanted the CSDA training explained. Ms. Mickelson said training is available as Webinars through passwords. She said she could make passwords for these Webinars available next week.

The next Regular LAFCO Meeting will be held on Thursday, March 3, 2011 at the City of Anderson Council Chambers.

ADJOURNMENT
There being no further business, Chairman Gover adjourned the meeting at 9:31 am.

Respectfully submitted,

Amy K. Mickelson
Executive Director

Adopted MINUTES
Executive Committee Meeting – January 5, 2011

(This record is not intended to be a verbatim transcription of the proceedings and discussion associated with the business on the Committee’s agenda; rather, what follows is a summary of the order of business and general nature of testimony, Committee’s deliberation, and action taken.)

CALL TO ORDER/ROLL CALL/INTRODUCTION
Chairman Gover called the meeting to order at 10:00 am in the Shasta LAFCO office, 2516
Goodwater Avenue, Suite A, Redding, California.

Commissioners Present: Fust, Gover and Kehoe

Commissioners Absent: None

Staff Present: Executive Officer Mickelson

REVIEW OF AGENDA MATERIAL FOR REGULAR MEETING
The draft agenda for January 13, 2011 was presented by staff. Each item was reviewed and discussed.

After review of the agenda items, the Executive Committee directed staff to mail/post the agenda and materials as prepared.

ADJOURNMENT
There being no further business, Chairman Gover adjourned the meeting at 10:30 am.

Amy K. Mickelson Date
Executive Officer