MINUTES
Regular Meeting December 1, 2011

(These minutes are not intended to be a verbatim transcription of the proceedings and discussion associated with the business on the Commission’s agenda; rather, what follows is a summary of the order of business and general nature of testimony, Commission deliberation, and action taken.)

CALL TO ORDER/ROLL CALL
Vice Chairman Fust called the meeting to order at 9:02 am at the Anderson City Council Chambers, 1887 Howard Street, in Anderson, California. Commissioners Baugh, Farr, Fust, Kehoe, Mathena, Morgan and Yarbrough were present. Commissioners Gover and Haynes were absent. Executive Officer Mickelson and Clerk Marissa Jackson were present as staff. Alternate Commissioner Jones was present as a member of the audience.

PLEDGE OF ALLEGIANCE
Commissioner Mathena led the Pledge of Allegiance.

PUBLIC COMMENT
There was no public comment submitted.

MINUTES
The minutes of October 2, 2011 were presented. By motion made and seconded (Farr, Baugh) the minutes were approved.

BUDGET & FISCAL AFFAIRS
Fiscal Year 2011-12 2nd Quarter Transaction Register
The Fiscal Year 2011-12 2nd Quarter Transaction Register was presented for review and adoption. Commissioner Morgan questioned the TriCounties service charge and was advised by Ms. Mickelson that TriCounties has again agreed to waive the fee retroactively and will give us another six month reprieve. Ms. Mickelson further reported that she is researching another debit card option with US Bank. By motion made and seconded (Baugh, Mathena), the 2nd Quarter Transaction Register was approved.

Consideration of Checking Account Statements
Ms. Mickelson presented the following bank statements: US Bank: two statements dated September 30, 2011 and October 31, 2011; Tri Counties Bank: one statement dated October 17, 2011; and LAIF: two statements dated September 2011 and October 2011. Commissioner Baugh asked whether or not reserves were at their normal levels. Ms. Mickelson confirmed they were. The Commission approved (Baugh, Mathena) the bank statements as presented.

SPECIAL STUDIES AND REPORTS
Municipal Services Review: Mountain Gate Community Services District Draft
Executive Officer Mickelson reported that the Municipal Service Review for Mountain Gate Community Services District is in the beginning draft stages and that she is working with the District to finalize the document. She also advised that members of the District were present to answer any question for the Commission.

Commissioner Morgan asked whether or not the District had a mutual aid agreement with Mountain Gate Fire Protection District and/or the Shasta Lake Fire Protection District. District Manager Jeff Cole reported that the District does have mutual aid agreements with both districts. He reported that response times for his district are pretty good and on average they have 18 to 25 volunteers. He also stated that he is in his second year with the District and feels they are making great strides in moving forward.

Commissioner Mathena asked that prior board members names be omitted in the final draft. Commissioner Kehoe thanked Ms. Mickelson and the District for their efforts. The Commission approved the draft as amended (Yarbrough, Kehoe).

Municipal Services Review: Igo Ono Community Services District Draft
The Municipal Service Review for Igo Ono Community Services District has been postponed pending a meeting with the CSD Board Chair.

CHANGES OF ORGANIZATION AND/OR REORGANIZATION
Report on Upcoming or Potential LAFCO Activity
Executive Officer Mickelson reported that the she recently met with a new consultant to discuss the timeline regarding the Fall River Valley Community Services District’s Sphere of Influence Amendment. She also reported that there are several small annexations being discussed, but nothing has materialized as of this date. Commissioner Fust inquired as to the status of the Shasta CSD dissolution or possible merger. Ms. Mickelson advised him that the majority of the rate payers are supporting the District remaining as an Independent District and that no recent action had been taken by the Board to initiate a change in organization.

OPERATIONS & ADMINISTRATION
CalPERS Resolution for Employer Paid Member Contributions
Ms. Mickelson reported that CalPERS recently changed their online reporting system and has subsequently determined that a resolution from our 2007 initial contract is missing from their files. As such, they have requested that the Commission adopt the resolution. No changes will be made to the current contract status by adoption of the resolution as requested.

Gary Cadd, a member of the public, expressed his concern that LAFCO needs oversight and that he would like the issues of retirement and healthcare put before the Board and then the public. Commissioner Baugh asked whether or not Mr. Cadd was aware of the financial scrutiny applied to Shasta LAFCO and if he would like to be brought up to date. Mr. Cadd stated that he would.

The Commission voted to approve (Kehoe, Baugh) Resolution No. 11-04, CalPERS Employer Paid Member Contributions. Commissioner Morgan requested that Ms. Mickelson gather information from other LAFCOs regarding benefit packages and bring it back to the Commission on a future agenda for comparison.

OTHER BUSINESS
Interviews and Appointment of the Public Member and the Public Member Alternate
Commissioner Kehoe nominated John Mathena as the Public Member and Larry Russell as the Public Member Alternate. All members were in favor (Commissioner Mathena abstained) and motion was passed (Kehoe, Baugh).

Election of Vice Chair for Remainder of Term Through June 2012
Staff announced that as allowed by policy, Vice Chairman Fust had agreed to serve out the remainder of Chairman Gover’s term, upon his decision to not seek re-appointment. Thus Commissioner Fust will serve as Chairman until June of 2012, creating a need to fill the Vice Chair position until that time. The Commission thanked Commissioner Fust for his willingness to serve and welcomed his as Chairman. Commissioner Kehoe then nominated Commissioner Baugh to serve as the Vice Chair for the remainder of the term (until June 2012). The motion passed unanimously (Kehoe, Yarbrough).

Election Proceedings and Timeline for Special District Commissioner and Alternate Elections
The Executive Officer advised that the Special District Elections were underway and should be finalized by the beginning of February 2012.

Website Launch
Ms. Mickelson reported that the website has been completed and gave a brief presentation and tour of the site which reflects LAFCO’s new logo and provides an abundance of information for users.

Commendation for Commissioner Gover
Commissioner Fust read the commendation for years of service by Commissioner Gover.

COMMISSIONER ANNOUNCEMENTS
Commissioner Mathena announced that CALTRANS is selling equipment, should any of the special districts have a need to purchase items. Commissioner Yarbrough announced a ribbon cutting ceremony on December 18th for the Veteran’s Walk of Honor in Anderson.

STAFF ANNOUNCEMENTS
Ms. Mickelson announced that the LAFCO Office will be closed from December 26th through January 3rd. She further advised the next LAFCO Meeting will be held on Thursday, February 9, 2012 at 9:00 am at City of Redding. This is a special meeting date to allow City Select Committee to make their determinations as to who will be seated.

ADJOURNMENT
There being no further business, Chairman Fust adjourned the meeting at 10:05 am.

Respectfully submitted,

Marissa Jackson
Clerk to the Commission

  MINUTES
Regular Meeting February 6, 2012 

(These minutes are not intended to be a verbatim transcription of the proceedings and discussion associated with the business on the Commission’s agenda; rather, what follows is a summary of the order of business and general nature of testimony, Commission deliberation, and action taken.) 

CALL TO ORDER/ROLL CALL 
Chairman Fust called the meeting to order at 9:00 am at the Redding City Council Chambers, 777 Cypress Avenue Street, in Redding, California. Commissioners Baugh, Farr, Fust, Haynes, Kehoe, Mathena and Alternate Commissioner Yarbrough were present. Executive Officer Mickelson and Clerk Marissa Jackson were present as staff. Alternate Commissioners Russell and Morgan were present as members of the audience.  

PLEDGE OF ALLEGIANCE 
Commissioner Yarbrough led the Pledge of Allegiance. 

PUBLIC COMMENT 
There was no public comment submitted.

MINUTES
The amended minutes of December 1, 2011 were presented. At the request of Commissioner Kehoe, Executive Officer Mickelson read the amendments aloud. By motion made and seconded (Yarbrough, Mathena) the minutes were approved. Commissioner Haynes abstained.

BUDGET & FISCAL AFFAIRS
Fiscal Year 2011-12 2nd Quarter Transaction Register
The Fiscal Year 2011-12 2^nd Quarter Transaction Register was presented for review and adoption. By motion made and seconded (Haynes, Baugh), the 2^nd Quarter Transaction Register was approved.  

Fiscal Year 2011-12 3rd Quarter Transaction Register
The Fiscal Year 2011-12 3^rd Quarter Transaction Register was presented for review and adoption. By motion made and seconded (Mathena, Yarbrough), the 3^rd Quarter Transaction Register was approved.  

Consideration of Checking Account Statements
Ms. Mickelson presented the following bank statements: US Bank: two statements dated November 30, 2011 and December 31, 2011; Tri Counties Bank: three statements dated November 17, 2011, December 18, 2011 and January 17, 2012; and LAIF: two statements dated November 2011 and December 2011. The Commission approved (Yarbrough, Haynes) the bank statements as presented.  

Fiscal Year 2011-12 Mid-Year Budget Review
Ms. Mickelson reported that the LAFCO budget is on track to end the year at or below budget, pending no unanticipated expenses. Overall, expenditures are at 48% of the projected year’s total through December 31, 2011 and revenue is tracking at 100% of expected. The Commission approved (Baugh, Yarbrough) the Fiscal Year 2011-12 Mid-Year Budget Review as presented.

Commissioner Jones entered the meeting at 9:15 and remained in the audience.  

OTHER BUSINESS 
Discussion of a Possible Statewide Name Change
Ms. Mickelson reported Shasta LAFCO recently received communication from a CALAFCO Board Member regarding the possibility of changing the agency name (statewide) to something that would more accurately reflect what LAFCO does on a daily basis. Commissioner Yarbrough inquired as to costs related to such a name change. Ms. Mickelson estimated that it could cost up to $1,000 for Shasta LAFCO to make a name change. Commissioner Kehoe questioned the Brown Act compliance of the correspondence and stated that he did not support the change. Commissioner Fust agreed. The commission determined that a letter should be directed to CALAFCO and to the CALAFCO board member stating that not only did the Commission not support the name change proposal, but also indicating their displeasure at being contacted individually by a CALAFCO board member. The discussion was formed as a motion (Baugh, Kehoe) and passed unanimously.

 
Announcement of the Special District Commissioner Elections
The Executive Officer met with counsel prior to the meeting and ballot results were tabulated. Commissioners Morgan and Haynes will serve as Special District Commissioners and Commissioner Fust will serve as the alternate. Ms. Mickelson thanked Commissioner Morgan for his service as the alternate and Commissioner Haynes for her continued service. She thanked Commissioner Fust for his service as Chair and past Vice Chair.

 
COMMISSIONER ANNOUNCEMENTS
Commissioner Haynes thanked Commissioner Fust for his service. Commissioner Farr reported that the City of Shasta Lake Council Chambers had not yet been completed, but that the new facility should be available for use very soon. 

STAFF ANNOUNCEMENTS
Ms. Mickelson announced that the next LAFCO Meeting will be held on Thursday, April 5, 2012 at 9:00 am at County of Shasta. She reminded the commission that her evaluation information would be distributed soon and asked them to complete the evaluation form when received. She also reminded the Commission that Form 700s are due to the LAFCO office no later than March 28^th. 

ADJOURNMENT
There being no further business, Chairman Fust adjourned the meeting at 9:25 am.  

Respectfully submitted, 

Marissa Jackson 
Clerk to the Commission

MINUTES

Regular Meeting October 6, 2011

(These minutes are not intended to be a verbatim transcription of the proceedings and discussion associated with the business on the Commission’s agenda; rather, what follows is a summary of the order of business and general nature of testimony, Commission deliberation, and action taken.) 

CALL TO ORDER/ROLL CALL
Chairman Fust called the meeting to order at 9:00 am at the Shasta County Board of Supervisors Chambers, 1450 Court Street, Suite 263, in Redding, California. Commissioners Baugh, Farr, Fust, Haynes, Kehoe, Mathena and Yarbrough were present.   Commissioner Gover was absent. Executive Officer Mickelson, Attorney Elizabeth Johnson and Clerk Marissa Jackson were present as staff. Alternate Commissioners Jones and Morgan were present as members of the audience. The commissioners and staff introduced themselves for members of the audience.

PLEDGE OF ALLEGIANCE
Commissioner Fust led the Pledge of Allegiance.

PUBLIC COMMENT
There was no public comment submitted.

PRESENTATION
Executive Officer Mickelson introduced Fall River Valley Community Services District’s (FRVCSD) Sphere of Influence proposal. John Van den Bergh, General Manager of FRVCSD, stated after meeting with LAFCO over the summer, the CSD still has questions on how to proceed and requested that the Commission sit down with them and work out opinions on LAFCO law. Commissioner Baugh stated that he would like to hear the questions, but prefers that public business be kept public. Mr. Van den Bergh stated that he does not want to submit the application until he knows he is on solid legal ground. Commissioner Fust stated that we cannot give input until the application has been submitted and encouraged Mr. Van den Berg to do so. Ms. Mickelson also stated that modifications occur after a proposal has been submitted.

Commissioner Kehoe reported a phone call from Mark Cibula regarding this matter. Commissioner Kehoe stated that he requires staff to be treated with respect and that we need to cultivate an environment of mutual respect.

MINUTES
The minutes of August 4, 2011 and September 26, 2011 were presented. By motion made and seconded (Mathena, Yarbrough) both items were approved. Commissioner Baugh voted to approve the minutes, adding that he did not attend either meeting.

BUDGET & FISCAL AFFAIRS
Fiscal Year 2011-12 1st Quarter Transaction Register
The Fiscal Year 2011-12 1st Quarter Transaction Register was presented for review and adoption. By motion made and seconded (Baugh, Mathena), the 1st Quarter Transaction Register was approved.

Consideration of Checking Account Statements
Ms. Mickelson presented the following bank statements: US Bank: two statements dated July 31, 2011 and August 31, 2011; Tri Counties Bank: two statements dated August 17, 2011 and September 18, 2011; and LAIF: two statements dated July 2011 and August 2011. The Commission approved (Baugh, Mathena) the bank statements as presented.

CHANGES OF ORGANIZATION AND/OR REORGANIZATION
Report on Upcoming or Potential LAFCO Activity
Ms. Mickelson reported that the City of Redding and Shasta Community Services District have resolved the remaining issues related to the Salt Creek Detachment. She recommended the Commission approve the agreement made between the parties. Doug DeMallie, Planning Manager at City of Redding, was in the audience. He spoke in support of the staff recommendation, noting the issue was simply an oversight and that the agreement will serve both the City and the CSD. The Commission approved the Water Service Agreement by motion made and seconded (Kehoe, Baugh).

Ms. Mickelson reported that the Fall River Valley CSD has circulated a document discussing a very large Sphere of Influence Amendment, as well as multiple annexation and consolidation options. LAFCO staff appeared before the FRVCSD Board in August and requested that they consider further discussion in an effort to adhere to LAFCO standards prior to adoption.

There are two A.C.I.D. items are currently in review with the City of Anderson and several other items from various agencies which have been discussed with staff.

OPERATIONS & ADMINISTRATION
Executive Officer Mickelson reported that LAFCO had last amended a Fee/Deposit Schedule in 2002 and that fees are not being increased; only the amount of deposit required at filing is being increased. It is the desire of staff to give proponents a better idea up front of the costs involved in any given project. Commissioner Kehoe stressed that he does not want to create a financial hardship in any of the smaller districts, as such the Commission voted to approve (Baugh, Yarbrough) the staff recommendation, with the additional provision to allow the Executive Officer to grant hardships on a case by case basis.

Commissioner Baugh requested that Ms. Mickelson review actual costs, not in an effort to increase revenue, but to ensure that LAFCO remains solvent while serving the community.

OTHER BUSINESS
Executive Officer Mickelson reported that she served as a delegate at the CALAFCO conference and found it to be very insightful. She also attended a session regarding California Forward initiatives. Commissioner Mathena also reported that he had attended the conference and was especially impressed with Orange County LAFCOs ingenuity in determining ways to save money by collaborating with the districts in their area.

Ms. Mickelson reported that the website is nearing completion with an expected launch date of December 1, 2011. The new website will reflect LAFCO’s logo and will provide much more information for the public than the current website.

COMMISSIONER ANNOUNCEMENTS
Commissioner Haynes thanked the alternates in the audience for their presence at each meeting.

STAFF ANNOUNCEMENTS
Ms. Mickelson reminded the Commission that the next LAFCO Meeting will be held on Thursday, December 1, 2011 at 9:00 am at Anderson City Council Chambers.

CLOSED SESSION
At 10:17 am the public portion of the meeting was closed. At 10:42 am, the Commission returned from closed session. Attorney Liz Johnson reported that the Commission had voted to direct Mr. Van den Bergh to submit the application requesting a Sphere of Influence amendment, and confirmed that the District’s questions and concerns should be handled during LAFCO’s regular public procedure for processing such applications. She went on to say that the Commission was satisfied that specific questions and concerns would be addressed during the course of handling the District’s application.

ADJOURNMENT
There being no further business, Chairman Fust adjourned the meeting at 10:43 am.

Respectfully submitted,

Marissa Jackson           
Clerk to the Commission