MINUTES
Regular Meeting June 2, 2011

(These minutes are not intended to be a verbatim transcription of the proceedings and discussion associated with the business on the Commission’s agenda; rather, what follows is a summary of the order of business and general nature of testimony, Commission deliberation, and action taken.)

CALL TO ORDER/ROLL CALL
Vice Chairman Fust called the meeting to order at 9:00 am at the Anderson City Council Chambers, 1887 Howard St., Anderson, CA. Commissioners Farr, Fust, Haynes, Mathena and Yarbrough were present. Commissioners Gover, Baugh and Kehoe were absent. Executive Officer Amy Mickelson and Clerk/Analyst Marissa Jackson were present as staff. Alternate Commissioners Jones and Morgan were present as members of the audience.

PLEDGE OF ALLEGIANCE
Commissioner Haynes led the Pledge of Allegiance.

PUBLIC COMMENT
There was no public comment submitted.

NOTICED PUBLIC HEARING
The Executive Officer presented the Fiscal Year 2011-12 Final Budget to the Commission. Ms. Mickelson noted there were no changes from the Draft Budget and offered to go over the Budget line by line. She also mentioned that the Budget Committee had not met since the Draft Budget hearing and did not have any recommended changes to the Final Budget as presented.

At 9:05 am, the public comment period on the 2011-12 Final Budget was opened. There being no comments, the public comment period was also closed at 9:05 am.

By motion made and seconded (Mathena, Yarbrough) the 2011-12 Final Budget was approved as presented.

MINUTES
The minutes of April 28, 2011 were presented. By motion made and seconded (Haynes, Mathena) the Commission approved the April 28, 2011 minutes.

BUDGET & FISCAL AFFAIRS
Fiscal Year 2010-11 4th Quarter Transaction Register
The Fiscal Year 2010-11 4th Quarter Transaction Register was presented for review and adoption. By motion made and seconded (Mathena, Yarbrough) the 4th Quarter Transaction Register was approved.

Consideration of Checking Account Statements
The Executive Officer presented the following bank statements: US Bank statement dated 4/30/2011; Tri Counties Bank statement dated 4/17/2011; and LAIF statement dated 04/15/2011. By motion made and seconded (Haynes, Mathena) the Commission approved the bank statements as presented.

CHANGES OF ORGANIZATION AND/OR REORGANIZATION
Report on Upcoming or Potential LAFCO Activity
The Executive Officer presented the report on current and projected LAFCO activity. Commissioner Farr requested the status of the Westlands Water District inquiry (from 2010). Ms. Mickelson reported that there has been no follow-up activity and no reportable Westlands Water District Board action. Commissioner Fust added that it had been dormant since our letter was sent. Ms. Mickelson noted that any activity on this matter would be placed on the agenda.

OPERATIONS & ADMINISTRATION
SDRMA Board of Directors Elections
The Executive Officer presented the SDRMA Board of Elections packet for Board consideration. Ms. Mickelson advised that the Commission has the option to vote due to our membership in SDRMA and CSDA. After some discussion, Commissioner Farr motioned to vote for Sandy Raffelson, Ed Gray and Edmund Sprague. The seconded was made by Commissioner Mathena. There was no further discussion on the matter.

Shasta LAFCO Records Retention Policy
The Executive Officer presented the Shasta LAFCO Records Retention Policy to the Commission and advised that there is currently no Records policy in place. Commissioner Fust asked who the ‘Clerk’ was. Ms. Mickelson advised that Marissa Jackson serves as Clerk to the Commission and would submit the form to the Executive Officer for approval. Commissioner Fust also asked where the documents would be stored and if scanned documents be destroyed. Ms. Mickelson advised that the documents are already in our possession, the Analyst has been scanning documents for some time and some can be destroyed, depending on the Records Retention Schedule. By motion made and seconded (Haynes, Yarbrough) the Commission approved the Records Retention Policy as presented.

Audit RFP
The Executive Officer reported to the Commission that Shasta LAFCO’s last independent financial audit was for fiscal year 2008-09. After some discussion, a motion was made (Mathena, Farr) directing the Executive Officer to draft and circulate an RFP and report back at the next meeting. Commissioner Fust recommended Commissioner Mathena to serve on the audit committee.

Website RFP
The Executive Officer reported that Shasta LAFCOs website needed to be updated and hosted in a different way than it has been in the past. Ms. Mickelson advised that staff is interested in learning to do so in-house, but would like to analyze costs prior to making a determination. After a brief discussion a motion was made (Mathena, Yarbrough) directing the staff to draft and circulate an RFP for website design and hosting.

OTHER BUSINESS
California Forward: Smart Government Framework
The Executive Officer reports that she has been involved in many meetings regarding special districts over the past few months and California Forward is seemingly very interested in Special District consolidation and oversight. Ms. Mickelson stated that she wants to make sure the Commission is aware of this issue and she will continue to monitor the situation closely, reporting changes as they occur.

Gary Cadd, a member of the public, addressed the Commission stating that he felt California Forward was problematic and that we should take a close look at what it really represents, being careful of initiatives they bring forward.

Ms. Mickelson offered to reach out to the smaller counties in our area. Commissioner Mathena requested that Ms. Mickelson also attend the next Regional Transportation Planning Agency meeting.

COMMISSIONER ANNOUNCEMENTS
Commissioner Haynes thanked Alternate Commissioners Jones, Mathena and Morgan for consistently attending meetings. She stated her concern that no alternate has been present for the County and asked for suggestions as to stimulate or encourage participation.

STAFF ANNOUNCEMENTS
Ms. Mickelson reminded the Commission that the next LAFCO Meeting will be held on Thursday, August 4, 2011 at 9:00 am at Redding City Council Chambers.

ADJOURNMENT
There being no further business, Vice Chairman Fust adjourned the meeting at 9:53 am.

Respectfully submitted,

Marissa Jackson
Clerk to the Commission

MINUTES
Regular Meeting April 28, 2011

(These minutes are not intended to be a verbatim transcription of the proceedings and discussion associated with the business on the Commission’s agenda; rather, what follows is a summary of the order of business and general nature of testimony, Commission deliberation, and action taken.)

CALL TO ORDER/ROLL CALL
Chairman Gover called the meeting to order at 9:02 am in the Shasta County Board of Supervisors Chambers, 1450 Court Street, Suite 263, Redding, CA. Commissioners Farr, Fust, Gover, Kehoe, Yarbrough and Haynes were present. Commissioner Baugh was absent. Executive Officer Amy Mickelson, Clerk/Analyst Marissa Jackson and Mary Hill were present as staff. Alternate Commissioners Jones, Mathena and Morgan were present as members of the audience.

PLEDGE OF ALLEGIANCE
Commissioner Yarbrough led the Pledge of Allegiance.

PUBLIC COMMENT
There was no public comment submitted. However, in honor of Take Your Daughter to Work Day, Ms. Mickelson extended a warm welcome to Ava Jackson, daughter of Clerk/Analyst Marissa Jackson. Commissioner Kehoe invited Ms. Ava Jackson to sit at the panel alongside her mother. The Chair and full Commission concurred. Ms. Ava Jackson was then seated at the Clerk of the Board’s station.

NOTICED PUBLIC HEARING: FISCAL YEAR 2011-12 DRAFT BUDGET
The Executive Officer presented the proposed Fiscal Year 2011-12 Draft Budget. Ms. Mickelson noted that LAFCO should finish the current Fiscal Year slightly under budget. Ms. Mickelson proceeded to review the proposed budget and answered questions as they were asked during the budget presentation.

Commissioner Farr asked for clarification regarding the Benefits Reserve Account. Ms. Mickelson advised that those monies were to provide benefits for the Clerk/Analyst position if it were necessary for that position to return to a full-time position during the upcoming Fiscal Year. It is not anticipated that the position will necessitate a full-time allocation, but she does want to budget for it in the event that several proposals are filed simultaneously.

Commissioner Fust questioned the year notation (2010-11) for the line item of Postage & Shipping. Ms. Mickelson acknowledged that it should be 2011-12, as should the Postage line item.
Commissioner Fust asked if the budget had been posted on the Shasta LAFCO website. Ms. Mickelson stated that it had. She also noted that it had been emailed or mailed to each of the Special Districts, Cities and the County.

Regarding Transportation/Travel – Commission Training, Ms. Mickelson advised the Commission that this item had not been included for several years, but there are potential legislative changes in the coming year which may warrant Commission education. She also pointed out that the Napa location would allow Commissioners to drive, thus keeping costs to a minimum. Commissioner Fust asked when the CALAFCO Annual Conference in Napa would be held. Ms. Mickelson replied that the conference would be held August 31 – September 2, 2011.

At 9:32 am, the Public comment period on the 2011-12 Draft Budget was opened. There were no comments submitted, thus the Public comment period was closed at 9:32 am.

By motion made and seconded (Kehoe, Fust) the Fiscal Year 2011-12 Draft Budget was approved as submitted. Commissioner Fust provided the second and thanked Commissioners Farr, Mathena and Ms. Mickelson for their effort in putting the Draft Budget together.

MINUTES
The minutes of March 3, 2011 were presented. By motion made and seconded (Haynes, Yarbrough), the Commission approved the March 3, 2011 minutes. Commissioner Fust abstained due to his absence from said meeting.

BUDGET & FISCAL AFFAIRS
Fiscal Year 2010-11 3rd Quarter Transaction Register
The corrected Fiscal Year 2010-11 3rd Quarter Transaction Register was distributed for review. By motion made and seconded (Gover, Kehoe) the 3rd Quarter Transaction Register was approved.

Fiscal Year 2010-11 4th Quarter Transaction Register and Consideration of Checking Account Statements
The corrected Fiscal Year 2010-11 4th Quarter Transaction Register was distributed for review.

The Commission considered the checking account statements as presented.

By motion made and seconded (Kehoe, Farr), the Commission approved the 4th Quarter Transaction Register and the checking account statements as presented.

CHANGES OF ORGANIZATION AND/OR REORGANIZATION
Report on Upcoming or Potential LAFCO Activity
Ms. Mickelson reported that the Salt Creek Detachment is an expected proposal which, over the years has been listed under several different project names. This project is actually a correction of a minor error that occurred during a previous LAFCO reorganization involving the City of Redding and Shasta CSD. The City and District are considering a contract to transfer responsibilities and assets. Once that agreement is in place, staff expects the project to be filed with LAFCO.

There are two ACID proposals that are currently being re-circulated under CEQA. Staff has met with the District Manager and would expect both proposals to be filed in the coming months.

OPERATIONS & ADMINISTRATION
No reports

OTHER BUSINESS
None stated

COMMISSIONER ANNOUNCEMENTS
Commissioner Gover requested that Ms. Mickelson introduce members of the audience which included; Mary Hill, Alternate Commissioners Patrick Jones, John Mathena and Stephen Morgan. Shasta County Administrative Officer Larry Lees was also present and introduced.

STAFF ANNOUNCEMENTS
Ms. Mickelson informed the Commission that the next LAFCO Meeting would be held on Thursday, June 2, 2011, at 9:00 am at Anderson City Council Chambers. She noted that this was a different date than previously planned.

ADJOURNMENT
There being no further business, Chairman Gover adjourned the meeting at 9:43 am.

Respectfully submitted,

Amy K. Mickelson
Executive Officer, Acting Clerk to the Commission

MINUTES
Regular Meeting March 3, 2011

(These minutes are not intended to be a verbatim transcription of the proceedings and discussion associated with the business on the Commission’s agenda; rather, what follows is a summary of the order of business and general nature of testimony, Commission deliberation, and action taken.)

CALL TO ORDER/ROLL CALL/INTRODUCTIONS
Chairman Gover called the meeting to order at 9:01 am at the Anderson City Council Chambers, 1887 Howard Street, Anderson, CA. Commissioners Baugh, Farr, Kehoe, Yarbrough and Haynes were present.
Alternate Commissioner Morgan attended for Commissioner Fust. Executive Officer Mickelson and Mary Hill were present as staff. Alternate Commissioner Mathena was present as a member of the audience.

Ms. Mickelson extended a warm welcome to newly appointed Commissioner James Yarbrough. Alternate Commissioner Patrick Jones was not present.

PLEDGE OF ALLEGIANCE
Commissioner Kehoe led the Pledge of Allegiance.

PUBLIC COMMENT
There was no public comment submitted.

MINUTES
The minutes of January 13, 2011 were presented. By motion made and seconded (Haynes, Morgan) the Commission approved the January 13, 2011 minutes, with Les Baugh abstaining.

BUDGET & FISCAL AFFAIRS
Fiscal Year 2010-11 2nd Quarter Transaction Register
The Fiscal Year 2010-11 2nd Quarter Transaction Register was resubmitted for adoption and review.
Commissioner Haynes noted that check #1505 was missing and Ms. Mickelson responded that the check was written for rekeying locks for the new office. There being no further comments, Commissioner Baugh moved to approve this item and the remaining three items under Budget & Fiscal Affairs.

By motion made and seconded (Baugh, Farr) the Commission approved the Fiscal Year 2010-11 2nd Quarter Transaction Register, Fiscal Year 2010-11 3rd Quarter Register, Checking Account Statements, and Request to Transfer funds to Tri Counties Bank.

SPECIAL STUDIES & REPORTS
Municipal Services Review: City of Anderson Final Draft
Commissioner Morgan asked why sales tax information was not included in the report and Ms. Mickelson replied that the sales tax revenue was included in the general fund data.

Mark Teague, consultant with PMC, explained the purpose of having a Municipal Services Review and how this review could be used for Sphere of Influence expansion. Mr. Teague said he appreciated the format Shasta LAFCO suggested for the report.

Commissioner Baugh stated he enjoyed reading the report, and requested clarification on the following items in the report:

Page 11: Under Fire Protection: states that AFPD has two stations, but since one is essentially a warehouse, is two correct? After some discussion Mr. Teague and Commissioner Baugh agreed there should be one real station mentioned and a second station underway.

Page 12: In paragraph one Chief Dale Webb is mentioned, but will be retiring soon. Should this report publish names or just titles? After some discussion between the Commissioners they agreed the report should read “current (position name)”.

Page 13: Paragraph three mentions negotiation of a Community Facilities District, but this has not been approved yet, so it sounds as though they have approved this in advance. Ms. Mickelson responded that the report should not include references to a plan that is not currently adopted by the City.

Page 14: Under Parks and Recreation, the first sentence should read that the City maintains two parks, not three.

Page 21: Regarding the information under Regional Context/Impacts, did the Anderson City Council reject the study for the consolidation of the Fire Protection District? At this point, Anderson City Manager, Dana Shigley, approached the podium and confirmed that the Council did not approve a consolidation.

Page 24: In regards to the bullet points listed, is this considered a plan of action? Mr. Teague confirmed that is was, and Ms. Shigley added that the things listed are meant to be a long-term goal.

Page 25: With respect to the bullet point under Opportunities for Rate Restructuring, would this be considered a Brown Act violation? Ms. Mickelson responded that it would not be a violation.

Commissioner Kehoe complimented Mr. Teague and staff on the coherency of the report.

By motion made and seconded (Baugh, Farr), the Commission approved the City of Anderson Municipal Services Review.

CHANGES OF ORGANIZATION AND/OR REORGANIZATION
Report on Upcoming or Potential LAFCO Activity
Ms. Mickelson reviewed the staff report discussing potential LAFCO activity. She further noted that she has not heard anything on the ACID project that apparently involves an annexation to correct a boundary. Commissioner Haynes responded that they are in the process of preparing an environmental impact report. Ms. Mickelson added that they have not been notified of the CEQA process and that would be a requirement of the annexation.

Commissioner Baugh asked why Cottonwood FPD was missing from the report and Ms. Mickelson responded they have not given any indication to her that they were currently moving forward on their potential Sphere revision project.

OPERATIONS & ADMINISTRATION
Introduction of LAFCO Analyst
Ms. Mickelson introduced Marissa Jackson as the new LAFCO Analyst/Office Manager and thanked Commissioners Farr and Mathena for participating in the final interview process. Ms. Mickelson also thanked Mary Hill for her work the past couple of months.

OTHER BUSINESS
Form 700 Distribution
Following a general explanation of the form, Ms. Mickelson stated she is the filing officer for this process and reminded the Commissioners that this form is due to her no later than April 1st with an original signature, no photocopies (of signatures) could be accepted.

Notification of Nominations: 2011 Election for SDRMA Board of Directors
Ms. Mickelson explained that she included only an overview of this form in the packet due to the length of the document, but stated that if any of the Commissioners were interested in running for the SDRMA Board of Directors she would be glad to send along the full information to them. No Commissioners expressed interest.

COMMISSIONER ANNOUNCEMENTS
Commissioner Farr praised the success of SRDMA and CSDA since he has seen these organizations grow since their inception.

Commissioner Kehoe suggested that letters of appreciation be written to the City of Anderson and the City of Redding for use of their chambers for Commission meetings. He asked why the meetings are not held in Shasta Lake. Commissioner Farr responded that he expects to hold meetings in Shasta Lake in about four months because they are expanding their building; currently, there is no room to hold Commission meetings there and other meetings are taking place at that time.

STAFF ANNOUNCEMENTS
The next Special LAFCO Meeting will be held on Thursday, April 28, 2011 at 9:00 am with the location to be determined.

ADJOURNMENT
There being no further business, Chairman Gover adjourned the meeting at 9:43 am.

Respectfully submitted,

Amy K. Mickelson
Executive Officer, Acting Clerk to the Commission